HR Operations Executive

Job Description – HR Operations Executive

Department: Human Resources

Reporting To: Sr. Manager – HR

Location: Kochi, Kerala

Experience : 2-5 years

Salary: 3Lakhs - 4.8 Lakhs per annum

About D365 Solutions

D365 Solutions Pvt Ltd is part of a group of software companies headquartered in Dubai (The Solution Consulting FZCO), with offices in Cochin and Saudi Arabia. We are a Microsoft Solutions Partner specializing in implementing Microsoft Dynamics 365 Finance & Operations (F&O) and Business Central (BC) for clients across verticals, delivering ERP solutions that drive business growth and operational excellence.

Job Summary

We're looking for an organized, proactive HR Executive to work closely with the Sr. Manager – HR and support day-to-day HR operations across the employee lifecycle — recruitment, onboarding, attendance and leave, engagement, performance management, documentation, and reporting. The role is a key support resource to the Sr. Manager – HR, with room to independently own assigned HR activities and processes.

Key Skills & Competencies

Strong understanding of HR operations, employee lifecycle, and recruitment processes.

Excellent organizational, coordination, and follow-up skills.

Good verbal and written communication; strong interpersonal skills across levels.

High accuracy, attention to detail, and ability to manage multiple priorities.

Proactive, ownership-driven, and able to maintain confidentiality.

Proficient in MS Office / Google Workspace and HR systems.

Qualifications & Experience

Master's degree in Human Resources, Business Administration, Commerce, or related field.

2–4 years of relevant experience in HR operations, recruitment, or generalist HR.

Experience in an IT / consulting organization is an added advantage.

Key Performance Areas

Timely, accurate execution of HR operations and employee lifecycle activities.

Effective coordination of recruitment, onboarding, and engagement initiatives.

Accuracy and confidentiality of HR records, reports, and MIS.

Responsiveness to employee and management requirements.

Compliance with HR policies, procedures, and timelines.

Key Responsibilities

HR Operations & Employee Lifecycle

Support day-to-day HR operations and administration of HR policies and processes.

Coordinate onboarding, induction, confirmation, transfers, promotions, and exit/separation formalities.

Maintain employee master data, personnel records, and HR trackers; handle routine employee queries.

Assist with confidential and sensitive employee matters as needed.

Recruitment & Talent Acquisition

Manage end-to-end recruitment coordination: job postings, sourcing, screening, and interview scheduling.

Maintain recruitment trackers and candidate databases; coordinate offers, background checks, and joining formalities.

Support referral programs, campus hiring, and other talent acquisition initiatives.

Attendance, Leave & Payroll Support

Monitor and maintain attendance, leave, and timesheet records; follow up on pending approvals.

Verify employee information for payroll and coordinate salary revisions, new joiner, and exit data with relevant teams.

Support administration of employee benefits and insurance-related activities.

Engagement, Performance & Training

Coordinate employee engagement activities, celebrations, and recognition programs; manage HR communications and announcements.

Support the performance appraisal cycle, probation reviews, and related documentation.

Coordinate training calendars, sessions, and participation records.

Documentation, Compliance & Reporting

Maintain accurate HR databases, MIS, and reports (recruitment, attrition, attendance, retention).

Support statutory and internal compliance documentation; ensure policy awareness among employees.

Act as a point of contact for routine employee relations matters and escalate as required.

Support to Sr. Manager – HR

Assist in planning and executing HR projects and initiatives; prepare reports and presentations for management.

Maintain the HR activity calendar and follow up on action items with stakeholders.

Ensure timely completion of routine and scheduled HR activities.

Assist the Sr. Manager – HR in handling confidential and sensitive employee matters.